Data Entry Officers

Job Summary We are seeking a detail-oriented, organized, and computer-literate Data Entry Officer to join our team. The successful candidate will be responsible for entering, verifying, updating, and maintaining accurate information in electronic databases and records management systems. The ideal candidate should have good computer skills, excellent attention to detail, strong organizational abilities, and the capacity to meet deadlines while maintaining high standards of accuracy and confidentiality.

Key Responsibilities Enter and update information from forms, questionnaires, reports, and other documents into electronic databases. Verify data for accuracy, completeness, consistency, and correctness. Identify and correct errors, duplicate records, and missing information. Maintain organized electronic files, spreadsheets, and physical records where applicable. Use Microsoft Word, Excel, and other approved data management applications. Scan, index, organize, and digitize documents when required. Prepare routine data summaries and progress reports. Maintain confidentiality and protect sensitive organizational and customer information. Retrieve records and provide data to authorized staff when required. Meet assigned daily and weekly data processing targets. Report discrepancies, technical issues, and data quality concerns to the supervisor. Perform other relevant duties assigned by management. Academic Qualifications Applicants should meet the following requirements: Minimum education: KCSE certificate with a recommended minimum grade of C- or equivalent. A certificate or diploma in Computer Applications, Information Technology, Business Administration, Records Management, Data Management, Secretarial Studies, or a related field from a recognized institution. A diploma or bachelor's degree in a relevant discipline will be an added advantage. Additional training in Microsoft Office, database management, data protection, or records management will be beneficial. Applicants should be ready to provide copies of relevant academic certificates and transcripts when requested. Professional Experience Previous experience in data entry, administration, records management, or database maintenance is an advantage. Entry-level applicants with relevant computer training and practical skills are encouraged to apply. Experience processing large volumes of information or working with electronic databases will be beneficial. Required Skills and Competencies Proficiency in Microsoft Word and Excel. Accurate typing and data entry skills. Good computer literacy and familiarity with electronic filing systems. Strong attention to detail and numerical accuracy. Ability to identify and correct data inconsistencies. Good communication and organizational skills. Ability to work independently and as part of a team. Effective time management and commitment to deadlines. Integrity and the ability to handle confidential information responsibly. Employment Requirements Successful candidates may be required to undergo: Verification of academic and professional qualifications. Identity and eligibility-to-work checks, where applicable. Reference checks, where relevant. A practical computer, typing, and data accuracy assessment. Company induction and data protection training. All employment checks must be relevant to the role and conducted in accordance with applicable Kenyan law. Key Performance Indicators Performance will be assessed based on: Accuracy and completeness of data entered. Number of records processed within agreed timelines. Error and duplication rates. Timely completion of assigned tasks. Proper record organization and retrieval. Compliance with confidentiality and data protection requirements. Required Application Documents Applicants should have the following ready: An updated curriculum vitae (CV). Copies of relevant academic certificates. Copies of computer training or professional certificates, if available. Relevant work experience details and referee information, where requested. How to Apply Interested and qualified candidates should follow these steps: Visit https://jobs.helaworks.co.ke/ Create a candidate account on the HelaWorks Kenya jobs portal. Complete your candidate profile and upload your updated CV. Browse the available job vacancies. Select the Data Entry Officer vacancy and review the requirements carefully. Submit your application online after uploading your CV. Important: Ensure your CV and candidate profile contain accurate, up-to-date information.